Having workplace etiquettes is very essential if you wish to shine in your professional career.
Workplace etiquettes are protocols on how to behave with your colleagues, clients and business partners. How you present yourself in the workplace defines your personality?. One should learn to treat people with respect, care and politeness. Following a strong set of workplace etiquettes will help your business to maintain a well-built reputation and also helps in personality development.
Here are 11 workplace etiquettes one should learn to prosper in their career:
1. Use full name for Introduction:
Introducing yourself with the full name will distinguish you from others and will be easy for people to remember. If you have met any person in any business conference, event or party, possibly the person may not remember your name. Introducing with your full name is easy for the people to find you on social networking sites.
Introducing using the full-name forms a formal and professional tone. While introducing, maintain eye contact. Making eye contact shows you are open to conversation and give full attention to what the other person speaks. It is also important to keep a bright and genuine smile on your face which shows that you are a confident person. We can achieve these qualities through consistent practice. You can practice in front of the mirror, any friend or colleague.
2. Avoid Gossiping:
Gossiping at the workplace cases a negative impression about you. People can know a lot about your personality from how you treat them. Avoid judging people, unless you really know them. Don't gossip, even if you get frustrated in any situation and avoid negative talks about your peers.
If you tell your co-worker something secretive and confidential, the secret will not only be limited to you and at the end of the day, you can become the talk of the town. Sharing information about personal issues, family problems marital problems, love life and issues with other workers can put you in a difficult situation. Don't give people gossip material. They can use it against you whenever they are not in a cordial relationship with you.
Be truthful, while interacting with your co-workers and supervisors.
3. Develop your Communication Skills:
Effective communication is a significant part of the workplace. Your smart way of talking counts under your positive traits. With the mindful conversation, you can certainly influence your managers and colleagues in meetings. Even while writing emails, craft it without any spelling and grammatical errors. Email is a record of your conversation, so never write in a way, that may put you in an adverse situation.
While communicating use gestures and postures, which shows that you are a creative person and are excited about another person's talk. Communication skills are crucial while speaking, writing, reading and listening. While communication makes sure your point is clear to the opposite person. For responding, first, it is necessary to listen actively. Effective communication ensures your promotion, career success and job satisfaction. Learn to speak confidently in meetings and events. If you are not capable of doing this, you will curb your career.
4. Collaborate in the Work Environment:
Every workplace has different etiquettes, policies, and procedures. Whenever you join an organization, you are instructed about the workplace environments in the induction program. You can also learn the workplace rules, by following and asking questions to your co-workers. Carefully, observing the workplace environment and practice of others will help you manage professionalism.
To drive success, establish team goals for the achievable victory. These little things break the barriers and create a positive work environment. It gives time to interact with your every team member. Take time to analyze where you can improve the relationships between your teammates. Maintain cognitive relationships with them to remain transparent in your job. This is the time way to establish trust among them. Work with their strengths rather than pointing their weak points. Also, socialize outside the office environment.
5. Avoid eating at your desk:
Eat your lunch in the canteen area. Even if you have a busy schedule, and could not find to move from your desk, still prefer to avoid ear on your desk. Eating on the desk also disturbs your co-workers and may not give a positive indication to your juniors. Eating with your co-workers also makes you socialize you and you will get a good time to interact with others.
Eating at the office desk is not conveying that you are multitasking, neither it can reduce your workload. But it will adversely affect your health and decrease your productivity. Eating in the cafeteria with your team members also gives you a chance to interact and know about likings and disliking. This will also refreshen your mood because sitting for long and being stick to the computer screen can cause strain to your eyes and stress to the brain.
6. Follow Dress code:
Your appearance and clothing style is non-verbal communication. People judge your professionalism from your sophisticated dressing sense. The smart appearance makes a long-lasting impression on your colleagues and managers. Make sure your clothes are clean and do not contain any offensive messages. A brilliant looking person is full of confidence, which ultimately results to increase productivity and motivates other people around.
This will build your impression in front of customers. Appropriate dressing is crucial if you regularly host the meetings in the workplace. You are ultimately representing your organisations before the client, you have to build their confidence to invest in your business. You are instantly recognisable to promote your brand and establishes relations with the staff and customers. The theory suggests that when we wear formal clothes, we feel confident.
7. Avoid spending time on the phone:
It is observed in surveys that the over usage of phone reduce your productivity. Spend a limited amount of time on the phone. It will make others think you are not honest with your work and waste time unnecessarily on chatting and scrolling on social media. It makes you disrespectful and rude when you are in a meeting or talking with your colleagues. Keep your phone on silent mode during meetings and concentrate on the conversation. Avoid checking the notifications again and again. So, reply to your necessary messages when you are on break.
Phones should be used cautiously at the workplace. Not every organisation maintain any strict rules regarding the usage of mobile phones, but the workers should be careful enough. Keep a simple ringtone for messages, calls and notifications. Your boss will never admire spending too much time on the phone, and this could be the reason for not getting promoted. For taking personal calls, go in the corridor or any private place.
8. Be Respectful:
You will be rewarded with respect when you learn to respect others. Be mindful, when talking with others. Choose the conversation topic wisely, so that people love to be with you. Never talk about any relationship issues, religion, politics or any social topic that may disrespect their feelings. During the conversation, make sure your pitch is low and tone is polite. Be representable and polite. Keep your desk organized and clean. Don't let anyone point a finger at you and draw a negative interpretation of your proficiency.
Your respectful attitude should be beyond gender, religion and race. If you learn to respect others, your seniors and managers will appreciate it and you may get promoted due to your attitude. The positive and caring nature will always be rewarded. The organisation will sense a positive work culture and the exchange of concepts will become easy. You should also learn to manage your anger, for this you can follow some anger management techniques.
9. Don't Disturb Others:
Your activities like loudly talking on the phone, shutting the door, listening to loud music and getting from one desk to another may disturb others. People may not complain about your misconduct, but these practices really make a bad impression about your personality. Your actions determine your temperament.
It may be the reason that your co-workers may not like you. Some people are hesitant to say, that your activities are annoying them and causing an interruption in their work. Make your disciplined first, then you can teach the chapter of discipline to your co-workers.
On the other side, it may also happen that your co-workers disturb you. Here, you may be smart enough to deal with the situation.
10. Be on-time:
Arriving office and going for the meetings on time are examples of your careful nature. Being punctual makes a definite impression about you. It is important at the workplace because you are getting paid to dedicate those hours for your work. Being on time also shows that you are optimistic and value the importance of time in your life.
Punctuality conveys that people can trust you and you are responsible for your duties. You can stand apart from others and set an example to your colleagues. You do not wish to start your day with lots of apologies and reaching for meetings late. Getting late makes you stressful and this will make the customer question if they really wish to work with you. Always in a hurry due to the slow start of the day is not a good way to deal with people.
11. Participate in office events:
Participating in office events gives opportunities to interact with others. Continuously working for hours make you dull and decreases your productivity. To remain active, make your office a happy place to have job satisfaction and resulting in improving your performance.
Establish your company culture by making the environment supportive and fun. Go on a picnic, trekking, awards functions to celebrate the success of the team and the organisation. These activities will improve everyone's mood and people will be more productive in the workplace.